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AAHCM 2022 Annual Meeting
Home-Based Medical Care: Growth Across the Field — Health and Safety Hub

Welcome to the AAHCM 2022 ANNUAL MEETING Health and Safety Hub. This page will be updated with information about AAHCM’s plans for health and safety protocols for attendees, exhibitors, speakers, and staff during the AAHCM 2022 ANNUAL MEETING. Please check back frequently for news and additional guidance as we refine our planning.

The last update to this page was made on March 24, 2022. We will update this page again before July 1, 2022.

QUICK LINKS
On-Site Health and Safety Measures // Frequently Asked Questions (FAQs) // External Resources


Right of Entry Protocols

The AAHCM 2022 ANNUAL MEETING is just around the corner, and we are excited to continue to finalize our plans to be together, in-person in Orlando. The AAHCM 2022 ANNUAL MEETING will proceed with a Vaccination Required approach for all attendees, exhibitors, speakers, and AAHCM staff. In practice, this means all AAHCM 2022 ANNUAL MEETING attendees, exhibitors, speakers, and AAHCM staff must be fully vaccinated in order to gain access to the AAHCM 2022 ANNUAL MEETING campus.

For the purposes of right of entry to AAHCM 2022 ANNUAL MEETING, at this time, a person is considered fully vaccinated:

  • 2 weeks after their second dose in two dose series, such as the Pfizer and Moderna vaccines, or
  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine

This guidance applies to COVID-19 vaccines authorized for use and for emergency use by the U.S. Food and Drug Administration (i.e., Pfizer-BioNTech, Moderna, and Johnson & Johnson (J&J)/Janssen COVID-19 vaccines), and COVID-19 vaccines authorized for emergency use by the World Health Organization (WHO) (i.e., AstraZeneca/Oxford, Covishield, Sinopharm, and Sinovac), on or before October 13, 2022. The full list of vaccines with final WHO EUL/PQ evaluation status is available here. AAHCM may expand the list of vaccines, provide more specific guidance regarding mixed vaccination dosing, and/or provide additional guidance regarding boosters as prevailing public health guidance evolves. Watch this space for additional details as we get closer to the AAHCM 2022 ANNUAL MEETING.

Additionally, AAHCM strongly encourages all attendees, exhibitors, speakers, and AAHCM staff members to obtain vaccine booster doses in compliance with the latest United States Centers for Disease Control guidance.

AAHCM is in the process of defining specific Right of Entry Protocols for the AAHCM 2022 ANNUAL MEETING that reflect these principles and comply with prevailing local regulations in Florida. We will provide more details about implementation of the Right of Entry Protocols as we move forward.

Right of Entry Protocol – Process Overview

There are two options to satisfy the AAHCM 2022 ANNUAL MEETING Right of Entry requirement (full detail available above). Each attendee, exhibitor, speaker, and AAHCM staff member must complete one of the following options:

Option A - Provide Voluntary Proof of Vaccination:

  • Step 1: Complete an approved process to validate vaccination status (more details will be provided on avenues for validating vaccine via proof of vaccination in advance of arrival on-site).
  • Step 2: Present proof of vaccination validation, along with ID, to a registration area for badge pickup. During badge pickup, each attendee, exhibitor, speaker, and AAHCM staff member must affirm compliance with the AAHCM 2022 ANNUAL MEETING Health and Safety requirements, including Right of Entry Protocols.

Option B - Provide Affirmation of Compliance with Health and Safety Requirements, including Right of Entry Protocols and Negative COVID Test Result:

  • Step 1: Obtain a negative antigen or nucleic acid amplification (including PCR) COVID-19 test result through a local pharmacy, medical provider or self-administered before you pick up your badge.  The test may be administered at home if the results can be issued in a format that includes identity confirmation (i.e., your name is shown on the test results).  The test must be taken no more than one (1) day (24-hours) before picking up your badge.
  • Step 2: Present negative test result, along with ID, to a verification area for status verification.
  • Step 3: Present verification, along with ID, to a registration area for badge pickup. During badge pickup, each attendee, exhibitor, speaker, and AAHCM staff member must affirm of compliance with the AAHCM 2022 ANNUAL MEETING Health and Safety requirements, including Right of Entry Protocols.

AAHCM strongly encourages attendees to use Option A, as it will allow for streamlined attendee, exhibitor, speaker, and AAHCM staff experience. Please see the FAQ section for more details on testing and how to calculate the window for negative test result.

We will provide more details on each of these options as we are closer to the start of the AAHCM 2022 ANNUAL MEETING event.


On-Site Health and Safety Measures

The following protocols will be in place during the AAHCM 2022 ANNUAL MEETING:

  • All primary venues within the AAHCM 2022 ANNUAL MEETING campus utilize hospital-grade (or better) air ventilation systems.
  • All primary venues utilize approved cleaners on all high-touch areas.
  • Socially distanced seating options will be provided in all venues, including at all education sessions and networking events.
  • Exhibit hall will include wider aisles on the floor with booths spaced apart.
  • PPE will be available throughout the AAHCM 2022 ANNUAL MEETING Campus.
  • Attendees, speakers, exhibitors, and staff must complete an on-site attestation confirming compliance with all health and safety protocols.
  • All attendees, speakers, exhibitors, and staff should:
    • Not enter the AAHCM 2022 ANNUAL MEETING campus if they are experiencing any flu-like symptoms
    • Wash hands often with soap for at least 20 seconds and/or use an alcohol-based hand sanitizer
    • Avoid touching their eyes, nose, and mouths with unwashed hands; and
    • Engage in additional responsible health and safety practices, on and off the AAHCM 2022 ANNUAL MEETING Campus.

AAHCM recommends all attendees, speakers, exhibitors and AAHCM staff comply with travel guidelines issued by the CDC when traveling to Orlando, Florida. In addition, we expect all individuals will think carefully about any risk they may pose to others and to make informed choices about travel as well as onsite and external engagement.

Frequently Asked Questions (FAQs)

Why is AAHCM insisting on the AAHCM 2022 ANNUAL MEETING Right of Entry Protocol?

  • After careful consideration and consultation with internal and external health and safety experts, AAHCM has determined that the AAHCM 2022 ANNUAL MEETING can be the most robust, productive, and interactive conference possible by using the AAHCM 2022 ANNUAL MEETING Right of Entry Protocol.

Will attendees be asked to wear masks?

  • AAHCM strongly encourages all attendees, exhibitors, speakers and AAHCM staff to wear masks during the AAHCM 2022 ANNUAL MEETING while on the AAHCM 2022 ANNUAL MEETING campus.

What should I expect in the AAHCM 2022 ANNUAL MEETING exhibit hall?

  • All booths will have sanitization resources and will be required to use EPA-approved cleaning solutions. Increased cleaning protocols will be implemented, including for high-touch areas and/or demonstration products. Additionally, in the exhibit hall, AAHCM will facilitate appropriate space between and within booths and exhibitor sites. There will also be additional efforts to alleviate any potential congestion. We will also be encouraging individually portioned food/beverage options, to the extent they remain available.

What should I expect at the AAHCM 2022 ANNUAL MEETING speaker and education sessions?

  • In education sessions, speakers will have the option to use disposable face shields or other protective measures when presenting. AAHCM will make efforts to ensure panels of speakers are spaced as much as practicable.
  • Attendee/audience seating may be modified to allow for compliance with reduced capacity guidelines, and room sets may be modified to accommodate increased spacing. Overflow seating and live stream simulcast may be implemented for certain presentations.

What should I expect at AAHCM 2022 ANNUAL MEETING networking events?

  • AAHCM is still exploring best practices for on-site networking events. We will work to offer robust opportunities to engage with your peers and colleagues on-site, with modifications to traditional event settings that help mitigate risks. Specifically, events may include access to outdoor areas, individually portioned food/beverage, alternative food/beverage service protocols, adjusted spacing, and other accommodations. Please stay tuned for more details about specific AAHCM 2022 ANNUAL MEETING networking events.

What if I have additional questions?

  • AAHCM will continue to update this website and provide additional communications to attendees and exhibitors; please check back regularly.
  • If you have additional questions, please contact [email protected]

What are the entry requirements for all special events?

  • Compliance with all AAHCM 2022 ANNUAL MEETING Health and Safety Protocols is required for all AAHCM 2022 ANNUAL MEETING attendees, exhibitors, speakers, guests and AAHCM staff. This includes the Right of Entry Protocols. For clarification, this policy applies to all guests at AAHCM 2022 ANNUAL MEETING special events.

What types of COVID tests are acceptable?

  • Anyone choosing the Option B Right of Entry Protocol, must be tested with a viral test to look for current infection – these include an antigen test or a nucleic acid amplification test (NAAT). Further details about the test that will be accepted will provided as we are closer to the AAHCM 2022 ANNUAL MEETING event. A self-administered test is not acceptable.

How are you measuring the time of the negative COVID test?

  • AAHCM is aligning its guidance for negative test timing to United Stated Centers for Disease Control requirements for flight testing. Like the negative test required for travel, you must take your test one (1) day before you plan to pick up your badge. For example, if you plan to pick up your badge Monday, you could do so with a negative test that was taken on the prior Sunday. See the Travel Requirements section of the CDC website for more details.

 

External Resources

Venue Websites

Embassy Suites by Hilton Orlando Lake Buena Vista South
Hilton Clean Stay policy: Hilton CleanStay

CDC Website

About COVID-19
Travel
When You've Been Fully Vaccinated

The 3 Ws to Reduce Your Risk

AAHCM encourages all attendees follow the 3 Ws during the AAHCM Annual Meeting.

Hands-Washing-Icon Mask-Wearing-Icon Distance-Watching-Icon

Wash Your Hands

Wear a Mask

Watch Your Distance

 

AAHCM will continue our increased safety and cleaning measures, including social distancing, throughout the AAHCM 2022 Annual Meeting. As the COVID pandemic evolves, AAHCM will continue to monitor and adhere to CDC, state, and local health guidance and may adjust our policies.